Blue Flower

Application

  1. How do I go about applying for the JEMES CiSu programme?
  2. How do I go about applying for the Erasmus Mundus scholarship to fund my studies?
  3. When is the deadline for submission of applications for the said academic year?
  4. Concerning the deadlines, are they final?
  5. Can I first submit some of my documents and send the remaining papers once I have them at hand?
  6. Are there any cover letters for my recommendation letters?
  7. What if I do not finish my degree until June or July? Can I still apply?
  8. Where can I find the Aalborg University online application form?
  9. Do I have to pay the application fee charged by Aalborg University to apply for JEMES CiSu?
  10. Where do I have to send my application form to?
  11. I applied last year, but did not get a scholarship. Do I have to send all my documents/application form again?
  12. If I am accepted, can I postpone my acceptance to the following year?
  13. I applied for an Erasmus Mundus scholarship, but was not awarded one. Can I undergo this programme even without an Erasmus Mundus scholarship?
  14. If I am not awarded an Erasmus Mundus scholarship, is there any other funding available that I can apply for?
  15. Where can I find the results of the selection meeting?
  16. What does it mean to be on the main list or reserve list?
  17. I received an e-mail saying that my name was on the reserve list for Erasmus Mundus scholarships that was submitted to the European Commission and that they will make a formal decision in due time. When and how are the applicants going to be informed on that final decision?
  18. I am on the reserve list. What are my chances of passing to the main list?
  19. If I am placed on the reserve list, can I still attend the study programme?
  20. What does it mean to be a self-funded student?
  21. I have already participated in the JEMES CiSu programme as a self-funded student for one year. Is it possible to apply for the Erasmus Mundus next year?
  22. In the event that I cannot raise enough funds for this fall, can I begin the programme in the spring semester (February) or even defer my acceptance to the fall of the following academic year?
  23. What is the minimum score I must obtain in the English test?
  24. My English test result will not be available until after the deadline. Can I still apply for the programme and scholarship?
  25. I will not be able to take the English test until after the application deadline. Can I still apply for the programme?
  26. Must TOEFL or IELTS send the test result directly to the University or can I send a copy?
  27. I come from an English speaking country. Do I also need to send an English test?
  28. Where do I need to send my English test to?
  29. Could you provide me with the code of your university so that the ETS can send my TOEFL score?

1. How do I go about applying for the JEMES CiSu programme?

Please follow the guidelines on the JEMES CiSu homepage: http://www.jemes-cisu.eu/joomla3/index.php/application.

In general the application needs to be completed and sumbmitted online in due time (see below for deadlines) in STADS-DANS (Aalborg University's online applicantion system) regardless of the university (AAU or UAB) you wish to start at.

The programme application form is available on the JEMES CiSu homepage: http://www.jemes-cisu.eu/joomla3/index.php/application.

 

2. How do I go about applying for the Erasmus Mundus scholarship to fund my studies?

At the end of the application form you will be asked to choose whether you wish to apply for the Erasmus Mundus scholarship. Please tick the box saying ‘yes’ if you want to apply for the Erasmus Mundus scholarship. In addition to that, please note that only complete applications which are handed in punctually (see below) can be considered.

 

3. When is the deadline for submission of applications for the said academic year?

For candidates applying for an Erasmus Mundus scholarship, the deadline for submitting online applications is 3 January 2016 at 23:59 CET. Please note that all support in terms of applications and technical issues will end on 23 December 2015 due to holiday.

If you want to apply as a self-funded student the deadline is 1 April (for both EU and non-EU applicants).

 

4. Concerning the deadlines, are they final?

Yes, 3 January 2016 for candidates applying for an Erasmus Mundus scholarship, 1 April (for both EU and non-EU applicants), respectively, are the latest dates for the application to be submitted online to Aalborg University. We advise students to upload their applications some days before the deadline in case technical problems should occur.

 

5. Can I first submit some of my documents and send the remaining papers once I have them at hand?

No, the application is to be submitted once, so make sure that you have all relevant documents at hand.

 

6. Are there any cover letters for my recommendation letters? 

There are no specific requirements for the recommendation letters: they can be submitted in a format of your choice. Please submit them online as part of the application package. They can be issued to Programme Coordinator, Dr. Martin Lehmann.

 

7. What if I do not finish my degree until June or July? Can I still apply?

Yes, you can. We accept applications from students, who have not yet obtained their current degree. If you apply without the final diploma and transcripts of your current degree, you should include transcripts of your grades up until the time of applying and a list of courses for the rest of your degree in your application , if possible.

Please bear in mind that if you are accepted to the programme, your acceptance will be conditional. It will not be finalised until you send us your final degree certificate and transcript. Please note that as conditionally admitted, you cannot apply for a residence permit or attend classes.

 

8. Where can I find the online application system for Aalborg University?

The online application system for Aalborg University can be found here: http://www.en.stadsdans.aau.dk. Please note that JEMES CiSu applicants are NOT to pay the application fee for AAU.

 

9. Do I have to pay the application fee charged by Aalborg University to apply for JEMES CiSu?

No, students who are applying for the Erasmus Mundus programme in Environmental Studies: Cities & Sustainability (JEMES CiSu) are exempted from this fee. 

 

10.Where do I have to send my application form?

Regardless of the choice of the university you want to start at (AAU or UAB), application and all supporting documents should be submitted to Aalborg University via the online application system (STADS-DANS).

 

11. I applied last year but did not get a scholarship. Do I have to send all my documents/application form again?

You have to submit a complete new application, since you may have improved your CV during the following academic year.

 

12. If I am accepted, can I postpone my acceptance to the following year?

It is not possible to postpone an acceptance to the following year. You may improve your CV during the following year, so you should apply again.

 

13. I applied for an Erasmus Mundus scholarship, but was not awarded one. Can I start this programme even without an Erasmus Mundus scholarship?

Yes, you can, if you are accepted into the programme. If you applied for an Erasmus Mundus scholarships and were not selected, your application is still valid as a self-funded student, i.e. a student who attends the master course without an Erasmus Mundus, but pays the fees. In this case you do not have to apply again.

 

14. If I am not awarded an Erasmus Mundus scholarship, is there any other funding available that I can apply for?

We do not have any other funding options for you, so you should look for that in your country or at international organisations. Also, it is now possible to apply for an Eramus+ student loan - see more here: http://www.jemes-cisu.eu/joomla3/index.php/application/eplus-loans

 

15. Where can I find the results of the selection meeting?

In the middle of April you will know if you were selected or not, for an Erasmus Mundus scholarship. You will receive a message in STADS-DANS with the information of whether you were placed on the main list for an Erasmus Mundus scholarship or on the reserve list. In either case this means you were accepted to the degree.

In the middle of May you will receive a message on the final decision concerning admission and scholarship in STADS-DANS. You may also receive information that you were not chosen for the Erasmus Mundus scholarship, but you are still welcome to join the programme as a self-funded student.

 

16. What does it mean to be on the main list or reserve list?

Being on the main list means you were chosen for an Erasmus Mundus scholarship and that the consortium is only waiting for the final decision from the European Commission.

Being on the reserve list means you were accepted to the programme, but there were other students who were higher on the ranking list and whose names were selected for the Erasmus Mundus scholarship before you. Only if some of these students withdraw, the consortium will be able to offer the scholarship to students on the reserve list, taking into account the ranking list.

Applicants are not informed of their placement on the reserve list – the consortium is not allowed to do this.

 

17. I received a message saying that my name was on the reserve list for Erasmus Mundus scholarships that was submitted to the European Commission and that they will make a formal decision in due time. When and how are the applicants going to be informed about the final decision?

You will receive a message on the final decision concerning admission and scholarship in STADS-DANS – normally in the middle of May.

 

18. I am on the reserve list. What are my chances of passing to the main list?

Your chances depend on your ranking on the reserve list and on the withdrawals of students from the main list. If this happens, you will receive an e-mail from the consortium offering you the scholarship. Applicants are not informed of their placement on the reserve list – the consortium is not allowed to do this.

 

19. If I am placed on the reserve list, can I still attend the degree?

Yes, you can. Being on the reserve list means that you were accepted to the programme without an Erasmus Mundus scholarship and are still welcome to join the programme as a self-funded student.

 

20. What does it mean to be a self-funded student?

A self-funded student is a student who does not have an Erasmus Mundus scholarship. This student can have any other kind of scholarship; just not one sponsored by the European Commission, or will pay their own participation and living costs.

 

21. I have already participated in the JEMES CiSu programme as a self-funded student for one year. Is it possible to apply for the Erasmus Mundus scholarship next year?

No, unfortunately this is not possible. Scholarships are awarded for full 2 years.

 

22. In the event that I cannot raise enough funds for this fall, can I begin the programme in the spring semester (February) or even defer my acceptance to the fall of the following academic year?

No, there is no such possibility. You were accepted in the edition for which you applied for, thus you must start in the fall (September). JEMES CiSu does not have any students starting in the spring.

If you want to start the following academic year, you must apply again next year.

 

23. What is the minimum score I must obtain in the English test?

If you are not native English speaker, valid proof of English language proficiency is required. Students must have English proficiency corresponding to at least B2 level, based on the Common European Framework of Reference for Languages (CEFR). Read the specific English language requirements for the JEMES CiSu programme here.

 

24. My English test result will not be available until after the deadline. Can I still apply for the programme and scholarship?

You can send it after the deadline. However, you must mention in your application that you are waiting for the results and will send them as soon as you receive them. Please note that applicants, who do not hand in the English test results before deadline, will during the assessment process receive the lowest score in the assessment criteria “Competency in English (CEFR)”. Please bear in mind that if you are accepted to the programme, whether it is with an Erasmus Mundus scholarship or as a self-funded student, your acceptance will be conditional until you send us your satisfactory English test result.

 

25. I will not be able to take the English test until after the application deadline. Can I still apply for the programme?

JEMES CiSu accepts applications from applicants who have not yet taken an English test. However, you must include documentation that you have signed up to take an English test.

If you are applying for a scholarship and do not include an official English test in your documents before the 3 January deadline, we can only give you the lowest grade in the assessment regarding language. This will affect your overall score and your chances of getting a scholarship.

You cannot be fully admitted to the programme until you have forwarded the required English test. If you are accepted based on your application, you will be conditionally admitted. Please note that as conditionally admitted, you cannot apply for a residence permit or attend classes.

The following deadlines apply for English tests:

For non-EU applicants: 15 May
For EU applicants: 1 July

The different deadlines is to make time for visa application for non-EU applicants.

 

26. Must TOEFL or IELTS send the test result directly to the university or can I send a copy?

We must receive an original or verified copy of the original uploaded into the online application system (STADS-DANS). Please do not send physical tests to Aalborg University.

 

27. I come from an English speaking country. Do I also need to send an English test?

Proof of English language proficiency has to be provided by each student, except when English is his or her native language (when the student comes from the following countries: Australia, the UK, Ireland, USA, New Zealand, South Africa or Canada) or if his or hers first degree has been undertaken in English (from the following countries: Australia, the UK, Ireland, Norway, Sweden, Finland, Iceland, USA, New Zealand, South Africa or Canada).

If you are not a native English speaker from the above mentioned countries, you need to send a valid English test.

 

28. Where do I need to send my English test to?

The English test should be included in your application documents and submitted online to Aalborg University via the STADS-DANS system.

 

29. Could you provide me with the code of your university so that the ETS can send my TOEFL score directly to the university?

Please do not send physical tests to Aalborg University. The English test should be included in your application documents and submitted online to Aalborg University via the STADS-DANS system.